Have you ever lost data? If so, you know the importance of making sure you have an extra copy of your data safely stored away for that unfortunate time of need. What exactly is a backup? Many people have spoken with us at Sysnovo regarding this topic have come to us with many assumptions of what a backup is. A backup is simply an extra copy of something that you store in a separate place. Think of a physical document in your hand. If you wanted to make a backup of that piece of paper, you might put it through a copy machine, then place those two copies in two different places. This way, if one copy gets lost or damaged, you still have another copy somewhere else. The same goes for backups.

Creating a backup does not need to be difficult, unless you have special software or large databases. If you have files such as music and personal documents, an creating a backup is as simple as copying those files to a USB hard drive or flash drive. Make note of the word “copy.” Keeping a copy implies that you have at least two of something. Once you’re down to having only one of something, you no longer have a backup. When you lose one of your copies, this is the time where you would backup your backup.

Let’s say one of those copies we made in that earlier example decided to take a nice hot bath in a cup of coffee. Since we only made one copy earlier, we now only have one remaining document left. Before that one decides to take a trip to the java spa, we’ll need to make sure we copy that one again before we lose it for good.

Another rule of thumb for creating backups: once you’ve worked on something long enough to feel worried about losing your progress, it’s time to save it. Once you’re worried about losing that file you saved, you back it up. Since saving and copying are free, be generous – you’ll need to cash in on your deposit once you find yourself short.

The lesson: never lose your data! Make a backup! Also, don’t limit yourself. Make two backups, if you can. If you need help or guidance, feel free to contact us here at Sysnovo. We’ll be more than happy to help you put your mind at ease.

As always, comment if you found this article to be helpful!